When you want to set up a voip phone system for your small
business, there are only two things that you really need, a computer and a
basic internet connection. If you have a webcam you don’t even need a phone,
you can use a virtual phone on your computer through a mobile app and webphone.
If you prefer, you can add optional hardware such as a desk
phone or mobile to voip phone system for small business and this can be
done anywhere, anytime you don’t need to be in your office.
If the voip phone system you want is straight forward you
can be operational in just a few minutes. Some businesses require a more
complex system with advanced features, so may take a little longer, but it’s
very easy and intuitive with no IT expertise required.
How to set up your
VoIP System?
1 . Either choose a new phone number or if you
like you can port your existing number
You can browse the available numbers and select one you like
from local, toll free or international numbers from 60 plus countries once you
click to register it the number instantly becomes ready to use.
If you elect to use your existing phone number which many
people do, as it well known to their customers and avoids the need to change
advertising and signage, this is called porting.
To port a number means you need to transfer your existing
numbers to your new provider and this can take up to a week. For this there is
no down time as a call routing system is set in place first so you do not miss
any calls or business.
Some businesses have a series of phone numbers and these
usually can all be transferred together in one batch.
2 . Add any other users you wish to your phone
system
You can add all your employees so they can log into the
system to manage their calls, messages and voice mail as well as connect
directly to all the other phones on your system. They can then make or take calls
from anywhere.
If you like you can give different users different
permission levels. For example, those in accounting can gain access to your
billing dashboard, sales reps to stock control and service managers to incoming
call recordings.
For security you can require a two-factor authentication
system.
